CONSTITUTION OF HEROES CLUB INTERNATIONAL

CONSTITUTION OF

HEROES CLUB INTERNATIONAL

We the entire member of Heroes Club International (HCI) having solemnly resolved to:

v  promote fast dwindling societal values such as love, honesty, respect, truth, humanity and justice by portraying them in our individual lifestyle;

v  sensitize children and youths on issues that affects them the most which include but not limited to education, relationship, sex, information and communication technology and money;

v  organise congresses, seminars/workshops, skill acquisition programmes, talent hunt programmes, sporting activities, debates/quizzes and tutorial classes;

v  encourage outstanding individual or group of people especially children and youth by giving prizes, awards, laurels, scholarships, etc.;

v  commit ourselves to the work of charity by paying periodic visit to hospitals, prisons, orphanages, etc., giving bursaries, scholarships, tuition to those that are in need of it and constructing/maintaining public facilities;

v  establish Heroes Club International in primary schools, secondary schools, technical/special schools and children/youth department of churches and mosques.

ARTICLE I

Section 1        NAME

The club shall be known and addressed as Heroes Club International (HCI).

            Section 2        LOCATIONS

Heroes Club International’s Secretariat shall be located within the environ of the targeted populace.

            ARTICLE II

            Section 3        JURISDICTIONS OF THE CONSTITUTION

1.      This constitution and its entire provisions shall be binding on all members;

2.      By the virtue of this constitution, Heroes Club International as a corporate body may sue or be sued;

3.      Constitution of Heroes Club International is subject to the general constitution i.e. Constitution of the Federal Republic of Nigeria, etc.

            ARTICLE III

            Section 4        AIMS AND OBJECTIVES

1.      To promote great societal values,

2.      To instil the spirit of excellence and

3.      Help in the fulfilment of divine purpose.

4.      To give youth and children timely and realistic orientation about education, information and communication technology, relationship, sex and money by organising periodic seminars/workshops, skill acquisition programmes, debates, quizzes, sporting activities, and examination preparatory classes.

5.      To encourage those who are outstanding in different areas of life especially children and youth by giving prizes, bursaries, scholarships, laurels, awards, etc.

6.      To establish Heroes Club International in secondary schools, technical schools, boarding houses, children department of churches and mosques, orphanages and higher institutions.

ARTICLE IV      MEMBERSHIP AND PRIVILEGES

Section 5        MEMBERSHIP

Any interested individual is entitled to membership only after meeting the following criteria:

1.      Purchase of membership application form for a token of two hundred naira (N 200) and

2.      Proper filling and submission of the application form.

            Section 6        PRIVILEGES

Club members will be accorded the following privileges:

i.                    possession of a copy of the club’s constitution and the club’s identity card on proper registration;

ii.                  default participants of meetings and activities organised or recognized by the club;

iii.                easy and unrestricted access to facilities owned, provided or recognized by the club unless stated otherwise;

iv.                 automatic beneficiaries of incentives made available to the general public;

v.                   free/subsidized rate for products and services offered to the general public by the club for a specified monetary value;

vi.                 unhampered franchise (right to vote and be voted for).

            ARTICLE V       HEROES CLUB INTERNATIONAL EXECUTIVE COUNCIL

            Section 7        THE CLUB EXECUTIVE COUNCIL

Heroes Club International Executive Council shall consist of:

v  The President

v  Vice-President

v  General Secretary

v  Assistant General Secretary

v  Treasurer

v  Financial Secretary

v  Public Relations Officer

v  Welfare Director

v  Sports Director

v  Social Director

            Section 8        DUTIES OF THE CLUB EXECUTIVE COUNCIL

1.      The club executive council shall see to the official running of the club and shall be responsible to the patron for its action;

2.      They are saddled with the responsibility of taking care of the club’s properties and funds;

3.     In their conduct of the affairs of the club, members of the executive council shall be jointly responsible for any act done or omitted.

            Section 9        DUTIES OF THE PRESIDENT

The President shall:

1.      Be the chief executive and the chief spokesman of the club.

2.      Summon through the General Secretary all the executive council meetings.

3.      Preside over all executive council meetings.

4.      Be a signatory to Heroes Club International’s Account

5.      Be one of the

            Section 10      DUTIES OF THE VICE-PRESIDENT

The Vice-President shall:

1.      Act for the President in his or her presence.

2.      Assist the President in his or her duty.

3.      Be responsible for the planning and execution of the orientation programme for fresh members.

4.      Be responsible for matters relating to the welfare of the Club members.

5.      Be the Chairman/Chairperson of the Academic Committee.

            Section 11      DUTIES OF GENERAL SECRETARY

The General Secretary shall:

1.      Handle all the correspondence of the Club.

2.      Take minutes during the meetings of the executive council and maintain all relevant records of the executive council.

3.      Summon the meeting of the executive council on the advice of the President.

4.      Compile an annual report of the activities of the executive council for the parliamentary year during its last business meeting.

5.      Oversee the day today running of the secretariat with exception of the club’s social investment.

            Section 12      DUTIES OF THE ASSISTANT GENERAL SECRETARY

The Assistant General Secretary shall:

1.                  Assist General Secretary in his/her duties and shall act for him/her in his/her absence.

2.                  Maintain the club’s library.

3.                  Be a member of the library committee.

4.                  Be responsible for the production and renewal of the Club’s member identity card.

      Section 13      DUTIES OF THE TREASURER

The Treasurer shall:

1.      Be a signatory to the Member Club Bank Account.

2.      Make all payment of receipt and monies of the Club to the bank.

3.      Bank all monies coming to the Club within 48 hours of the receipt.

4.      Prepare and submit statements of Account for Audit at each meeting of the Budgetary and Finance Committee.

5.      Ensure a minimum balance of N5, 000.00 (five thousand naira).

            Section 14      PUBLIC RELATIONS OFFICER shall:

1.                  Ensure that the activities of the Club are well publicized.

2.                  Prepare and send out memos on behalf of the Club in consultation with the President.

3.                  Maintain the notice boards of the Club and all articles for the boards must pass through him/her.

4.                  Be responsible for the provision of the local, national and international newspapers, magazines and other publications in the Member’s Club Building and the buttery.

5.                  Be a member of the Library committee.

6.                  Be the Chairman of the Publication Committee.

7.                  Be the custodian of the Club’s public-address system.

            Section 15      DUTIES OF THE FINANCIAL SECRETARY

The Financial Secretary shall:

1.                  Keep a record of all the subscriptions and dues paid to the Club.

2.                  Issue LPOs to commit funds on behalf of the Club but this must be counter-signed by the President.

3.                  Prepare the budget of the executive council to be presented by the President to general congress.

4.                  Submit his/her account to the budgetary and finance committees within 48 hours on demand and on the expiration of his/her tenure.

            Section 16      DUTIES OF THE SOCIAL DIRECTOR

The Social Director shall:

1.                  Be responsible for organizing all social activities of the Club.

2.                  Ensure that indoor recreational facilities are provided for use of the Club members.

3.                  Be the Chairman of the social committee.

4.                  Be the custodian of the musical instruments of the Club.

            Section 19      DUTIES OF THE WELFARE DIRECTOR

The Welfare Director shall:

1.                  Ensure an efficient environmental sanitation of all members of the Club.

2.                  Ensure efficient health service for all the members of the Club.

3.                  Be the Chairman of the Welfare Committee.

4.                  Be responsible for the co-ordination of activities in relation with Social investment such as buttery, salon, etc.

            Section 18      DUTIES OF THE SPORTS DIRECTOR

The Sports Director shall:

1.                  Be the Chairman of the Club’s Sport Committee.

2.                  Co-ordinate the games and sporting activities of the Club.

3.                  Liaise on behalf of the Club with corporate bodies associated with sports.

4.                  Publish information to the general body of members on the progress in the sporting activities from time to time.

            Section 19      RESIGNATION, SUSPENSION OR REMOVAL OF ANY OFFICER OF THE CLUB

1.      Any official can resign his/her office by writing a letter to the President with copies to the General Secretary and at least one of the Patrons.

2.      The President can resign his office by writing a letter to the Grand Patron with copies to all Patrons and the General Secretary. Within two weeks of such resignation, the President shall give a comprehensive account of his/her stewardship in writing to the Grand Patron and also submit all Club’s property in his/her custody.

3.      Any officer of the Club may be removed or suspended from office in accordance with the provisions of the constitution.

4.      Wherever a case of any allegation in writing and signed by not less than four members of the executive council is presented to the President stating that the officer in question is guilty of gross misconduct in the performance of his/her functions with specified and detailed particulars. (Such shall be presented to any two of the Patrons, if the President is the officer in question).

5.      Within seven days of the presentation of the notice to the President (whether or not any statement was made by the officer in question in reply to the allegation contained in the letter); a seven-man committee comprising of three members of the executive (excluding any of the plaintiff) and four notable Club members shall be set up by the President or any of the Patrons to investigate the allegation.

6.      The committee shall have such powers and exercise its functions in accordance with such procedure as may be predetermined by the executive council as a whole.

7.      Where the committee reports that the allegations have not been proved, a letter of apology is written to the officer in question.

8.      Where the report of the committee proves the allegation against the officer right, the executive council shall decide which of suspension or total removal of the officer in question will be effected within three days of the reception of the report.

9.      In this section, “Gross misconduct” means a severe violation or breach of the provisions of this constitution or a misconduct of such nature that amount in the opinion of the executive council.

10.  A member of the executive council may be suspended from office for not more than 28 days by a resolution passed by not less than five members of the executive council.

11.  The executive council shall after 28 days, review its earlier decision on any of its suspended member.

12.  In case of sub section (8) above, deputation becomes immediately effective. When such fails or whenever there is no deputy, the executive council shall appoint an interim occupant.

13.  Before a member of the executive council vacates his/her office whether by resignation, suspension or removal, he/she shall hand over all club’s property in his/her custody and render current and correct account thereof to the appropriate committee.

14.  Any irregularities in sub section (13) above shall immediately be reported to the executive council who shall take appropriate actions.

15.  The expiration of the term of office, resignation, suspension or removal of any officer (elected or appointed) of the Club shall not have absolved him/her of liabilities for irregularities committed by him/her when in office.

16.  Any elected officer of the Club who absents him/herself from the swearing-in ceremony and the first meeting of the executive council without good cause shall be deemed to have forfeited his/her office.

ARTICLE VI      FOUNDER

Section 20      DUTIES OF THE FOUNDER

The Founder shall:

i.                    be an automatic patron;

ii.                  append his signature on member’s identity card

iii.                give his maximum moral support to any programme organised by the club;

iv.                 responsible for the selection of members of the club executive council where election cannot be organised;

v.                   meet with the club executives for at least, twice a year so as to discuss and ensure the effective achievement of the visions of the club;

vi.                 visit or send delegate(s) to all chapters of the Club at least once every year .

ARTICLE VII     MENTORSHIP

Section 21      PATRON/GRAND PATRON

There shall be at least, two patrons and a grand patron;

1.      CRITERIA FOR APPOINTING A PATRON/GRAND PATRON

i.                    Anyone considered for appointment as a patron/grand patron should have identified with the vision of the club in deed;

ii.                  He/she must be of impeccable character;

iii.                He/she must be ready to defend the course of the club to a logical extent;

iv.                 He/she must be accessible to the members of the executives.

2.      DUTIES OF A PATRON

The patron shall:

i.                    be the official adviser of the club;

ii.                  give his/her maximum moral support to any programme organised by the club;

iii.                empower the club financially (if need be).

iv.                 regularly meet with the club executives so as to discuss and ensure the effective achievement of the visions of the club;

v.                   Call any erring executive or member to order.

3.      TENURE OF A PATRON

A patron once appointed shall remain the patron until he/she:

ii.                  tenders a letter of resignation;

iii.                is declared incapacitated by virtue of misconduct or underperformance;

iv.                 is incapacitated by virtue of sickness, old age or death.

4.      DUTIES OF THE GRAND PATRON

The grand patron shall:

ii.                  be the official godfather/godmother of the club;

iii.                give his/her maximum moral support to any programme organised by the club;

iv.                 empower the club financially (if need be).

v.                   meet with the club executives for at least, twice a year so as to discuss and ensure the effective achievement of the visions of the club.

5.      TENURE OF THE GRAND PATRON

The grand patron once appointed, shall be in office for a period of four (4) years except he/she:

i.                    tenders a letter of resignation;

ii.                  is declared incapacitated by virtue of misconduct or underperformance;

iii.                is incapacitated by virtue of sickness, old age or death.

            ARTICLE VIII   

            Section 21      MEMBERS’ COMMITTEES/COMMISSIONS

A member of the Club shall be eligible for membership of the Club’s Standing Committees/Commissions

            Section 22      SOCIAL COMMITTEE

The Social Committee shall:

1.                  Consist not more than six appointed members with the Social Director as the chairman/chairperson.

2.                  Assist the Social Director to make arrangements for all social and cultural activities of the club.

            Section 23      WELFARE COMMITTEE

The Welfare Committee shall:

1.      Consist of not more than seven appointed members with the Welfare Director as the Chairman/Chairperson.

2.      Assist the Welfare Director on matters relating to the welfare of the members.

3.      Organise charity programmes such as visit to hospitals, prisons, etc.

            Section 24      SPORTS COMMITTEE

The Sports Committee shall:

1.      Consist of not more than seven appointed members with the Sports Director as the Chairman/Chairperson.

2.      Organise sports competitions, games and other sporting activities.

3.      Seek affiliation with external corporate sport bodies.

Section 25      BUSINESS COMMITTEE shall:

The Business Committee shall:

1.   Consist of not more than seven appointed members with both the Treasurer and the Financial Secretary as compulsory members.

2.   Initiate and supervise all commercial ventures of the Club.

Section 26      ACADEMIC COMMITTEE

The Academic Committee shall:

1.                  Comprise the Vice-President of the Club as Chairman and six appointed students as members.

2.                  Organise tutorials and other educative programmes for members.

3.                  Liaise with the appropriate authorities on academic related issues.

Section 27      INVESTIGATION/DISCIPLINARY COMMITTEE

The Investigation/Disciplinary Committee shall:

1.      Have all the patrons as member.

2.      Be chaired by one of the Patrons.

3.      Investigate all cases of misconduct without compromise

4.      Decide the appropriate punishment for defaulting member(s)/officer(s).

Section 28      ELECTORAL COMMISSION

1.      There shall be an Electoral Commission chaired by a consensus nominee of the patrons. Other members shall include six credit worthy members.

2.      The Chairman of the Electoral Commission shall hold office for one parliamentary session.

3.      The conduct of the general election and bye-elections of the Club shall be vested in the Electoral Commission.

4.      The Electoral Commission shall be an independent body.

5.      In case of an alleged misconduct of member(s) of the Electoral Commission, a full investigation shall be carried out.

6.      If found out guilty by the investigation panel, such member shall be removed.